Step 1: Access Microsoft Teams in Office 365
Microsoft Teams can be accessed by navigating to www.office.com.
First click “Sign in.”
Enter your full KU email address and click “Next.” You may be directed to the KU single sign-on page at this point. If so, enter your KU login information. If not, enter your KU password in the Microsoft login page and click “Sign In.”
Select “Teams” from the list of available Office apps. If you don’t see Teams listed, you may need to click “All apps.”
Step 2: Download and install Microsoft Teams Desktop Application
Once Teams application is loaded in your browser, you will need to download the desktop application for full capabilities. The browser version of Teams (Chrome, Firefox, edge, etc.) does not currently support video calling.
To download and install Teams, click the “Download desktop application” button in the bottom left corner of the Teams interface.
Finally, follow the prompts to download and install the desktop application on your computer.
Step 3: Start a Chat
To start a new presentation, you must first open the Teams application to start a chat with the individuals who will participate in the presentation. Important: currently, there must be at least three users in a chat room to record.
Select “Chat” from the left column of available tools. Then click “New Chat.”
In the “To” field, start typing the name or KU email address of the individuals you want to invite. Once all names have been added, press the “Enter” key on your keyboard to create the chat. Important: you will only be able to add individuals with a current KU email address
You can now use the chat tool to communicate via text with other users until you’re ready to begin the video call.
Step 4: Start a Video Call
Click the “video call” button to initiate the call to all invited users.
Step 5: Start the recording
Once all individuals have joined the call, you can start the recording by clicking the “more actions” button and then “start recording.” Remember, there must be at least three individuals in the call in order to record it.
Step 6: Share your screen (if desired)
To share your screen (or a specific application) during your presentation, click the share button in the toolbar.
Then choose the window that you would like to share. You can also share your entire desktop.
Step 7: Deliver the Presentation
Deliver your presentation while the session is being recorded.
Step 8: Stop the Recording and End the Call
To stop the recording, click the more actions” button in the toolbar an choose “stop recording.”
Hang up the call using the “end call” button. The recording will start processing and will save the presentation to Microsoft Stream.
You’ll be notified in Teams (and email) when the recording is ready to access. Anyone invited to the chat will have access to the recording and a direct link to the recording.
Step 9: Customize Your Video Settings
Return to www.office.com and open the Stream App.
Click “My Content > Videos” to see your available Stream content.
Select the recording that you wish to share. On the video page, click the “More actions” button and choose "Update video details."
Customize your video settings:
- Provide a name for your video recording.
- Add a description, if desired, about the video.
- You can adjust the thumbnail for the video or upload your own.
By default videos uploaded to Stream will be private and only accessible if shared directly with an individual, group, or channel.
"Allow everyone in your company to view this video" is NOT recommended.
Sharing with Individuals
With the "Share with" menu set to "People," search for the individual you want to share your video with by typing the first part of their email address and clicking the magnifying glass icon to search. Select the user from the list of suggested results to add them to the video.
Sharing with Groups
With the "Share with" menu set to "Groups," search for the name of your group by typing the first part of the group name in the search field. Click the magnifying glass icon to search. Select the group from the list of suggested results to add it to the video.
If you are not sure of your group name, please check with your instructor.
Sharing with Channels
With the "Share with" menu set to "Channels," search for the name of your channel by typing the first part of the channel name in the search field. Click the magnifying glass icon to search. Select the channel from the list of suggested results to add it to the video. If you are adding your video to a group channel, the group will be applied as well.
If you are not sure of your channel name, please check with your instructor.
Determine if viewers should have the ability to comment on your video. This resembles YouTube commenting. Please check with your instructor if commenting is required or recommended for your assignment.
It is recommended that you use the option to generate a caption file. This will allow visually impaired individuals equal access to your video.
Step 10: Share Your Video
After configuring the settings, be sure to click "Apply" to save your updates.